Count sheet for offerings, cash boxes and deposits
One page for the counting room: currency and coins, a check list with check numbers and funds, the deposit slip check, and two counters who sign. Fill it in on screen or print it.
Download the count sheet (PDF)Free, no sign-up · US Letter · fillable fields
Everything a count needs, on one page
- Currency and coins — $100 down to 1¢: count × denomination = amount.
- Checks — 18 lines with check number, from, fund and amount. More checks go on the adding-machine tape you attach.
- Summary — currency + coins + checks = total counted, compared with the deposit slip. The difference should be 0.00.
- By fund — general, building, missions or restricted gifts.
- Two counters — names, signatures, date and time, bag or deposit number.
A count in six steps
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1
Two people, from start to finish. Open the bag together and never leave the money with one person alone.
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2
Sort and count the cash. Enter the number of bills and coins per denomination and work out each amount.
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3
List the checks. Check number, who it is from, the fund and the amount. Endorse them for deposit.
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4
Run a tape — each counter their own. Both add the checks and the total separately. If the two tapes agree, the count is right.
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5
Fill in the deposit slip and compare it with the total counted. The difference must be zero.
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6
Sign, seal, file. Both counters sign. Attach the tapes and the deposit slip copy to the sheet and keep it with your records.
Your rules come first. Many dioceses, school districts and associations publish their own cash-handling policy. If yours has a form or asks for more, follow it — this sheet is a starting point, not legal or accounting advice.
No adding machine in the counting room?
Cash-handling policies often ask for an adding-machine tape of the checks. DeskCalc gives you that tape on any Windows PC: type each check, label the line with the check number or name, fix a typo without starting over, then print the tape or save it as a PDF to attach. The second counter runs their own tape on the same PC.
25.00 + #1042 Miller
100.00 + #388 Garcia
40.00 + #2210 Johnson
1,186.45 + cash (from sheet)
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1,351.45 * total counted
Common questions
Is the count sheet really free?
Yes. No sign-up, no e-mail. Print as many copies as you need and share it with your team.
Can I fill it in on the computer?
Yes. The PDF has fillable fields — type into it in your browser or any PDF reader, then print it for the signatures. It does not add up for you; use a calculator or the tape for that, so the numbers are checked twice.
We use A4 paper.
The sheet is US Letter. Choose “Fit to page” in the print dialog and it prints fine on A4.
Is it for churches only?
No. The same count works for a school office, a club, a fundraiser, a cash drawer at the end of the day or any deposit with cash and checks.
What does your counting team need?
We are thinking about a small counting app built around this sheet — denominations, checks, two counters, a signed PDF. If that would help your team, tell us how you count today.
Tell us